ShareFile now offers an integration with BooksTime, a fast and flexible financial document syncing platform. This integration expedites bookkeeping and financial file storage. BooksTime automatically pulls your bills, extracts the key data and publishes to BooksTime. DocStar ECM content management and process automation software empowers thousands of midsize organizations with better productivity, efficiency, security, and instant access.

This means employees can quickly submit expenses into the app and check for accuracy. BooksTime Expenses connects directly to the small business platform, making it easier to reconcile expenses against their accounting ledger. With Receipt Bank you’ll want to set up supplier rules so that the application can auto-publish transactions for vendors such as your telephone, rent, utilities, or gas stations. Then you won’t have to intervene manually at all – bills and receipts will automatically go straight through to your accounts system.

You’ll benefit from using BooksTime because you won’t have to chase and manage bills and statements any longer. As your accountants, we will have access to the documents we need, when we need them, without having to involve you in any tedious process. This allows us to focus on more impactful services, such as providing you with meaningful reports and the counseling you need to manage your organization effectively and with confidence.


For instance, both systems are read-only where bank and credit card accounts are concerned, so hackers have no way into your account. The cloud accounting firm cum small business platform has made four major product announcements at BooksTimecon, including a program to help individuals actively re-skill for a tech-savvy future.

Before you know it, you’ll start saving time by having as part of your day-to-day bookkeeping toolkit. Download the BooksTime mobile app and get up and running by signing in with your BooksTime login. does not have the ability to make account changes of any kind because we are granted limited access to your accounts, bills and statements. This means that no one, including you, can use the service to access money or make changes to any of the accounts. It’s also important to note that BooksTime software is “read-only.” That means no one, including you, can make account changes due to their limited access to your accounts, bills and statements.

Simply take a photo of your receipt, invoice or bill with the mobile app and throw out the paper copy. BooksTime scans, extracts and stores your documents, ready to be published. For your paper receipts, simply take pictures of them with the BooksTime mobile app or scan them the old fashion way and upload them to the site. Using the mobile app, take a picture of a receipt, bill or invoice. BooksTime uses optical character recognition to scan your documents and extract important information before storing them. At that point, your information is ready to be published and you can throw away the paper copies.

How Is BooksTime Different From Your Competitors?

„We’ve experienced some client hesitancy to use BooksTime. I did not expect this – even the client who continues to mail in his bank statements and payroll records refuses to use this product.” We believe in enabling advisors with the tools they need to better support their small business clients.

Email your documents – Upon signing up, you will be given a unique email address where you can send your receipts, bills, and any other documents from any email address. All of the attachments sent will be uploaded automatically to your BooksTime account.


High definition OCR allows the system to process the data – you don’t have to. The promise of a paperless accounting system is fulfilled with our implementation of BooksTime and BooksTime. BooksTime automatically extracts key information from your receipts, invoices, and bills putting an end to data entry and filing of paper documents.


Say goodbye to chasing documents and data entry and say hello to increased productivity and automation. And you have learned the main thing about BooksTime is you’ve given your clients a workflow that means spending less time chasing financial documents and more time running their business. And for you, it means the same thing, less time having to track down your client’s records, and more time devoted to building your own practice. And when it comes to building your practice that’s what Insightful Accountant’s Advisor Alliance is all about.

I think the easy analogy is if you look at BooksTime’s Tsheets acquisition, Tsheets would still be integrated with BooksTime and continues to serve their joint customers. We have nothing but positive things to say about our long relationship with BooksTime and we hope to serve our BooksTime customers for a long time in the future.

Go Paperless With BooksTime

adjusting entries is a must-have app for anyone interested in automating their bookkeeping workflow and eliminating data entry. It has changed the way we run our business.” With BooksTime, you can automatically import all your financial documents & export them into data you can use. BooksTime pulls in your client’s chart of accounts, vendors and classes from their BooksTime account. If this is a recurring bill or monthly statement, select “Autosync” and “Save Configuration” so BooksTime will remember this transactions and automatically create the entry in BooksTime.

Terms and conditions, features, support, pricing, and service options subject to change without notice. Because AP staff spends most of their time processing transactions through manual and paper-based tasks, they don’t have much opportunity to add strategic value to the enterprise’s activities. For $20 per month, statement of retained earnings example allows for unlimited, multi-user access, which means that you can provide access to your company’s hub to your bookkeeper or accountant. The Top 20 Firm has added Boston-based Starter-Fluid, which offers outsourced finance, accounting and executive support services.


BooksTime’s data extraction technology helps advisors eliminate paper, save time, and increase accuracy in their bookkeeping workflow. Another one of the key reasons why customers choose BooksTime is because of our auto-fetching technology. BooksTime gets your key financial docs in one place – automatically. Say goodbye to chasing documents and data entry and say hello to increased productivity. Every time a document is uploaded or fetched, BooksTime seamlessly creates transactions in your accounting with key data inputted and source documents attached. The mobile version of the application allows users to quickly snap a photo of a financial document. The mobile app automatically syncs the data from the photo with the company’s BooksTime account.

BooksTime is a cloud bookkeeping solution that helps small businesses and their advisors spend less time chasing financial documents and more time growing their business. With BooksTime, documents and their data are automatically fetched from hundreds of financial institutions and suppliers and seamlessly synced to cloud accounting software, such as BooksTime and BooksTime Online. To streamline this process, and to help you save time, BooksTime auto-fetches your financial documents from over 700 connections in North America. BooksTime also provides tools for manually uploading documents that cannot be automatically fetched (e.g., paper receipts), via mobile app, desktop, or email. BooksTime automatically extracts key data from bills, statements, invoices, and receipts and is available in a mobile version that can be purchased via the Apple or Google Play stores. Read the sections below to find out more about BooksTime and its capabilities.

Can BooksTime process sales invoices?

If you manually create your invoices outside of BooksTime, publish documents from BooksTime as an Invoice (AR) to create a draft sales invoice in BooksTime. You can’t publish a document to BooksTime as an authorised invoice.

That’s annoying if you have hotel bills which run over on to a second page. BooksTime is also slightly less successful than Receipt Bank at automatically posting to the right accounts. Receipt Bank has a more complex structure, costing from $10 a month for single-user access,up to $40 for as many as 20 users. However, price packages limit the number of items processed as well as the number of users.

Receipt Bank opens on to a dashboard that summarizes the documents that have entered the system, and makes it easy to see if any receipts need attention before being published to the accounting software. That means you can easily skim over receipts that don’t need your intervention, and streamline your workflow to concentrate on the exceptions. BooksTime has more of a small business focus, and isn’t scalable beyond 1,000 vendor accounts. It also has no user access controls, and that, for us, makes it a difficult choice for businesses which have grown beyond a small number of users. Anyone allowed in has full access to the account, can modify, add, delete vendor accounts and receipts.

BooksTime: Advantages Vs Disadvantages Of This Saas

This option can be most useful for those who want their employees to be able to send their receipts directly to BooksTime without needing for them to have access to the BooksTime account. When it comes to a system for managing our documents, ideally, it should be secure and organized. We should be able to look for a document when needed, easily find the one we want, and not spend so much time organizing our papers. Take a photo of your receipt, invoice or bill with the BooksTime app. BooksTime then scans, extracts, and stores your documents, ready for publishing.

  • Receipt Bank also ‘learns’ from previous transactions, and remembers where you posted a particular transaction last time, so it will automatically suggest where a given receipt or bill should post.
  • What we do is proving that the entry in the GL happened, right?
  • Thus, these can be tasks that can be assigned to a specific person where his access can be restricted.
  • Publish your documents and their data directly to your accounting software, such as BooksTime and BooksTime Online, or use BooksTime’s Vendor Rules to automate how receipts, bills and statements are coded.

And, because BooksTime automatically pulls your clients’ documents into one secure hub, you will only have one login to view and manage the documents from all of your accounts. No more logging into 10 different sites each month to gather recurring bills. New advanced automation technology in BooksTime Expenses, with embedded machine learning, can speed up the time it takes to transcribe and submit some receipts from minutes to seconds. The technology updates launch in mid-November and will enable BooksTime Expenses to extract relevant information faster.

BooksTime said it would integrate its fetching technology into the accounting app and continue to operate BooksTime as a standalone product, much as it has done with project management tool WorkflowMax. BooksTime’s mobile app is very easy to use,though iPhone users may not like the fact that it’s a non-rotating app. If the receipt you’re photographing is in the opposite orientation this can be an annoyance; not only is it not easy to take the photo, but you’ll need to rotate the photo once it appears in the system. That’s three extra clicks you really don’t need to complicate your life, and it will take a bit of time to display, too. Receipt Bank also ‘learns’ from previous transactions, and remembers where you posted a particular transaction last time, so it will automatically suggest where a given receipt or bill should post.

BooksTime allows you to sync the data from your documents to your accounting software. You can automate the way in which your documents are published and coded by adding rules to the process. BooksTime is indeed a very easy piece of software to use, but uploading random documents may also require that you review these documents to make sure they are properly categorized. There is also an option to assign tags for better document management. Thus, these can be tasks that can be assigned to a specific person where his access can be restricted.

Businesses which exceed these limits can request a quote for their particular needs. However, you can get a free ride – if you use BooksTime as your accounting package, on a business edition pricing plan, you’ll get BooksTime as part of your subscription. Both these applications are priced on a monthly basis, and both have a short free trial so you can easily find out whether they save you time and add value to your business.

The acquisition is expected to fuel the next phase of BooksTime’s global growth by accelerating the company’s ability to automate the flow of data. At Aldridge, our team stays up-to-date with the latest industry innovations. Our knowledge and expertise can help your business keep pace with leading competitors and create a more efficient work environment retained earnings for your employees. Contact an Aldridge representative to learn more about how we can help your businessleverage emerging technology. This includes 256 bit encryption, SSL/TLS and a Premium Extended Validation certificate – as well as monitoring and verification from McAfee & TRUSTe, the trusted industry standards in data security.